Free Meeting Cost Calculator
Estimate meeting costs instantly and track the live cost of a meeting in real time. Free, private, and easy to use.
Meeting Cost Calculator
Results
Enter your meeting details and click Calculate to see the cost breakdown.
Live Timer
Running Cost
—
Elapsed Time
00:00:00
Quick Examples
Estimate how much a meeting costs based on time, participants, and hourly rates.
Frequently Asked Questions
What is a meeting cost calculator?
A meeting cost calculator estimates the financial cost of a meeting based on the number of attendees, their average hourly rate, and the duration. It helps teams understand how much time spent in meetings really costs.
How do you calculate the cost of a meeting?
Multiply the number of attendees by the average hourly rate and the meeting duration in hours. For example, 5 people at $50/hour for 1 hour costs $250. You can also add an overhead percentage for employer costs like benefits and taxes.
What does overhead mean in meeting cost?
Overhead represents additional costs beyond salary, such as employer taxes, benefits, office space, and equipment. Adding an overhead percentage gives a more realistic total cost of having people in a meeting.
Can I track meeting cost live?
Yes. This tool includes a live timer mode that starts counting upward and shows the running cost of your meeting in real time. You can pause and reset the timer at any time.
Does this tool store my data?
No. Everything runs locally in your browser. No data is sent to any server, and no cookies or tracking scripts are used.
Is this calculator free to use?
Yes, completely free. There are no ads, no sign-ups, and no limitations. Use it as often as you like.